Corporate Services Coordinator

What We Do:
Children’s Treatment Network (CTN) supports over 23,000 children and youth with disabilities and other developmental needs. We provide intake, service navigation and coordinated service planning, assessment and diagnostic services, specialized clinics and rehabilitation services, including physiotherapy, occupational therapy and speech language therapy.

Funded by the Ministry of Children, Community and Social Services, CTN is an Ontario provincial government funded not-for profit organization, that offers services through contracted partners in the education, health and community sectors. Through its innovative network model, CTN’s commitment to providing family-centered care is anchored by an electronic client record that is shared across its partner organizations and provides the foundation for integrated plans of care and services.

CTN’s vision of building brighter futures together includes everyone. As part of our commitment to inclusivity, diversity, equity and accessibility, our goal is a workforce that reflects the communities we serve. We welcome all qualified applicants to apply including individuals with disabilities, those who identify as Black, Indigenous or persons of colour, members of the LGBTQ2S+ community and others. We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.

What We Offer:

  • Competitive compensation and employee benefits package including participation in the Healthcare of Ontario Pension Plan (HOOPP) and vacation/leave entitlement
  • An opportunity to contribute to the work of a not-for-profit organization that provides services to children and youth with disabilities and developmental needs and their families
  • The chance to be a part of a culture with an organization that values inclusion, innovation, agility, and shared responsibility
  • The opportunity to work with us to achieve CTN’s strategic goals of evolving services, nurturing relationships and strengthening capacities

What You Will Do:
CTN is looking for a permanent, full-time Corporate Services Coordinator who will develop, support, and lead various corporate and clinical initiatives across the organization. The role provides a range of responsibilities for, coordination and leadership of site and facility initiatives, contract and procurement activities, asset tracking, finance, accounting and purchasing activities, as well as statutory and regulatory data and statistical reporting. Reporting to the Director, Corporate Services, this position will support CTN sites across ten locations in the County of Simcoe and Region of York working closely with corporate and clinical teams and the Joint Health and Safety Committee. This position supports the development and implementation of the organization’s emergency preparedness measures. The Corporate Services Coordinator will have a strong ability to work independently and within multiple teams and committees as well as provide clerical and administrative support to the Director, Corporate Services.

Responsibilities:
The successful incumbent will be responsible for the following duties and responsibilities:

Site Administration
  • Identifies, leads the creation, and supports ongoing coordination of various site related initiatives and projects including maintenance, security, design, repairs services and various other related activities
  • Works closely with CTN’s Procurement and Risk Specialist to monitor leases, advise of expiry dates, and support lease renewals as required
  • Develops relationships and liaises with providers and internal committees and teams
  • Ensures work of contracted providers meets organizational standards in support of a safe and healthy work environment
  • Representative on the Joint Occupational Health & Safety Committee(s)
  • Works closely with the Joint Health and Safety Committee(s) and Local Team Facilitators to identify and resolve identified facility safety and/or accessibility matters, obtains necessary consent and approval for and leads appropriate resolution initiatives
  • Liaise with leadership to resolve facility safety concerns
  • Acts as primary contact with the organization’s insurance provider relative to obtaining insurance certificates for clinical and/or organizational events and local team sites
  • Other duties and responsibilities as required for participation in and coordination of special tasks and projects as assigned

Contract Administration and Procurement
  • Provides coordination and administrative support for organizational procurement activities
  • Monitors contract due dates, highlighting up-coming expiry dates to the Procurement and Risk Specialist and provide support with contract renewals
  • Supports the organization’s compliance with procurement and purchasing requirements in accordance with the Broader Public Sector Accountability Act requirements and guidelines

Asset and Risk Management
  • Oversees asset management, coordinating and supporting minor capital asset inventory tracking ensuring clinical and corporate assets are appropriately documented
  • Assists with provision of information required for insurance policy renewal
  • Coordinates and assists with the completion of the Ministry Risk Assessment

Emergency Preparedness
  • Supports and coordinates emergency preparedness initiatives
  • Maintains and updates the Emergency Response and related policies

Finance and Accounting
  • Leads and participates in multi-departmental initiatives that support innovative and practical business solutions
  • Supports the finance team with various clerical roles acting as backup and support over purchasing and invoice processing activities

Statistical Reporting
  • Prepares and summarizes data and prepare reports for corporate services performance indicators

Administrative Support
  • Assist in coordinating corporate services operations, providing related administrative support and serve as assistant to the Director, Corporate Services
  • Provide coordination and administrative support for meetings of the Audit and Finance Committee of the Board of Directors
  • Maintain calendar, schedule and coordinate meetings and appointments for the Director, Corporate Services
  • Provide meeting and program support related materials, taking and distribution of minutes, and other related activities as assigned
  • Adhere to privacy legislation respecting the privacy of colleagues, clients and families

Other
  • Ensure legal compliance to the Employee Standards Act of Ontario, Ontario Health & Safety Act, and other regulations and best practices
  • Other duties and projects as required

What We Need:
  • A minimum of three-year college diploma in office administration, business, or accounting program is required
  • A minimum of three years of related business and/or office coordination and administration experience in healthcare or social services environment is required
  • Strong organizational skills in the use of time, with the ability to prioritize, coordinate and lead multiple initiatives
  • Ability to work as a team using a collaborative approach with other team members; always working to move the team towards the achievement of its goals, build its capacity and create an environment of consensus and collaboration
  • Demonstrated ability to work independently and accurately in the presence of frequent interruptions and respond to a number of requests for assistance from multiple teams
  • Demonstrates business professionalism with respect to confidentiality, recognizes sensitivity and exercises good judgement, discretion, and accountability in all aspects of the role when dealing with clients, families, team members, and network providers
  • Excellent planning and coordination skills with demonstrated excellence in problem solving, organization, multitasking, time management and troubleshooting
  • Highly proficient skills in the use of Microsoft Office
  • Travel as required by position specifications
  • Excellent written and oral communications skills and ability to communicate effectively
  • Ability to work flexible hours in support of requirements that may fall outside of typical work hours
  • Knowledge of the children’s service systems in Simcoe County and York Region considered an asset
  • Ability to communicate in French or other languages considered an asset
  • Experience with and understanding of various cultures and cultural communities including Francophone, First Nations, Métis, and Inuit (FNMI) communities considered an asset
  • Certified First Aid considered an asset
  • Demonstrated commitment to a safe environment for staff, clients, and families by working in compliance with the Occupational Health & Safety Act and related policies

Selected Successful Candidate Will Be Required To:
  • Produce a clear police record check with a vulnerable sector check prior to start of employment
  • Provide satisfactory proof of full vaccination against COVID-19 or submit satisfactory evidence of a disability or other human rights-based exemption preventing vaccination
  • Be able to travel to assigned office, between CTN sites and/or other locations as required
  • Maintain the ability to work effectively in a temporary remote environment and have access to appropriate internet capacity

Office Location:
Richmond Hill or Barrie

To Apply:
1. Submit your resume to careers@ctnsy.ca
2. Quote Job ID #AU-001 in the subject line of email

Applications are accepted from August 2 – August 17, 2022.


Thank you for your interest in this opportunity!
 

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